ClinicalStudent - by System32, Inc.

Clinical Rotation Schedule, Student Compliance Tracking and more.

HIPAA Policy

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires health care providers such as ClinicalStudent.com to notify users about their policies and practices to protect the confidentiality of user health information.
This notice tells you the ways ClinicalStudent.com may use and disclose health information about you, describes your rights and states the obligations ClinicalStudent.com has regarding the use and disclosure of your health information. This notice applies to any information stored at ClinicalStudent.com ,and created by other healthcare providers who provide services to you while you are a user of ClinicalStudent.com.
If you see other healthcare providers in their private offices or purchase services from drug screening providers, different policies or practices may apply and you may want to ask them for a copy of their notice of privacy practices.

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

This Notice Applies to the Following Organizations
  • ClinicalStudent.com, owned and operated by System32, Inc.

The organizations listed above will use and distribute this notice as their Joint Notice of Privacy Practices and follow the information practices described in this notice when using or disclosing records and information. They will share your health information with each other, as necessary, to carry out clinical rotation scheduling and compliancy requirements as described in this notice.

Background

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires software that store user health information, such as ClinicalStudent.com, to maintain the privacy of patients’ health information. ClinicalStudent.com must also notify users about the policies and practices we use to protect the confidentiality of user health information. This notice tells you the ways ClinicalStudent.com may use and disclose health information about you, describes your rights and states the obligations ClinicalStudent.com has regarding the use and disclosure of your health information. ClinicalStudent.com is required to provide this notice to you.

This notice applies to any information you upload/provide ClinicalStudent.com to complay with your school or clinical site compliancy requirements.

Our Promise Regarding Your Health Information Privacy

The privacy policies and practices of ClinicalStudent.com protect confidential health information that identifies you or could be used to identify you and relates to a physical or mental health condition or the payment of your health care expenses. This individually identifiable health information is known as “protected health information” (PHI). Your PHI will not be used or disclosed without a written authorization from you, except as described in this notice or as otherwise permitted by federal and state health information privacy laws.

How ClinicalStudent.com May Use and Disclose Health Information About You

The following are the different ways ClinicalStudent.com may use and disclose your PHI without first having to obtain your written authorization.

  • To Your School
  • ClinicalStudent.com will share your PHI to school via website. This is to aid schools in determining your eligibility to attend clinical roation, and school requirments.
  • To Clinical Sites where you plan to attend a clinical rotation
  • ClinicalStudent.com will share yoru PHI with a clinical site only if you have been scheduled to attend a clinical roation there.
  • To thrid party provider of drug screening and background check
  • ClinicalStudent.com will share your name, contact information, date of birth and social security number with above third party provider. We will NOT share any other health information about you with such providers.

Spcial Uses and Disclosures

The law allows ClinicalStudent.com to use or disclose your PHI under the following special circumstances without first having to obtain your written authorization.

  • As Required by Law
  • ClinicalStudent.com will disclose your PHI when required to do so by federal, state or local law, including those laws that require the reporting of certain types of wounds or physical injuries.
  • Lawsuits and Disputes
  • If you become involved in a lawsuit or other legal action, ClinicalStudent.com may disclose your PHI in response to a court or administrative order, a subpoena or search warrant.
  • Law Enforcement
  • ClinicalStudent.com may release your PHI if asked to do so by a law enforcement official. Your PHI may be released to law enforcement in order to, for example, identify or locate a suspect, witness or missing person, or to report details of a crime.
  • Workers’ Compensation
  • ClinicalStudent.com may disclose your PHI as authorized by and to comply with workers’ compensation laws.
  • Military and Veterans
  • If you are or become a member of the U.S. armed forces, ClinicalStudent.com may release medical information about you if required by military command authorities.
  • To Avert Serious Threat to Health or Safety
  • ClinicalStudent.com may use and disclose your PHI when necessary to prevent a serious threat to your health and safety, or the health and safety of the public or another person.
  • Public Health Risks
  • ClinicalStudent.com may disclose health information about you for public health activities. These activities include preventing or controlling disease, injury or disability; reporting births and deaths; reporting child abuse or neglect; or reporting reactions to medication or problems with medical products or to notify people of recalls of products they have been using.
  • Health Oversight Activities
  • ClinicalStudent.com may disclose your PHI to a health oversight agency for audits, investigations, inspections and licensure necessary for the government to monitor the health care system and government programs.
  • National Security Services
  • ClinicalStudent.com may release your PHI to authorized federal officials for protection of the president or for national security and intelligence activities.

Your Rights Regarding Your Health Information

Your rights regarding the health information ClinicalStudent.com maintains about you are as follows

  • Right to Inspect and Copy
  • You have the right to inspect and copy your PHI. To inspect and copy your health information, please login to ClinicalStudent.com and click on Requirements menu item.
  • Right to Amend
  • If you think the health information ClinicalStudent.com has about you is incorrect or incomplete, you may amended by uploading or removing existing document via ClinicalStudent.com website.
  • Right to an Accounting of Disclosures
  • You have the right to request an “accounting of disclosures.” This is a list of disclosures of your PHI that ClinicalStudent.com has made to others, except for those necessary to carry our our obligation to your school and clinical sites that you attended, and disclosures you have authorized. To request an accounting of disclosures, submit your request by email to support@system32.com.
  • Right to Notice in the Event of a Breach
  • We will keep your medical information private and secure as required by law. If any of your medical information is breached as described in HIPAA we will notify you without unreasonable delay but within 60 days following the discovery of a breach.

Changes to This Notice

ClinicalStudent.com reserves the right to change this notice at any time and to make the revised or changed notice effective for health information ClinicalStudent.com already has about you. A copy of the current notice is posted in ClinicalStudent.com's website.
ClinicalStudent.com is required to abide by the terms of the notice currently in effect.

Complaints

If you believe your privacy rights under this policy have been violated, you may file a written complaint with the Compliance Officer, System32, Inc., 22405 W 64th Terr, Shawnee, KS 66226. Alternatively, you may voice your concern to the Secretary of the U.S. Department of Health and Human Services. (NOTE: You will not be penalized or retaliated against for filing a complaint.)
ClinicalStudent.com is required to abide by the terms of the notice currently in effect.

Other Uses and Disclosures of Health Information

Most uses and disclosures of your health information require your written authorization. Also, uses and disclosures of PHI for marketing purposes, or sales of your PHI require your written authorization. ClinicalStudent.com will not use your PHI to contact you for fundraising purposes.
Other uses and disclosures of health information not covered by this notice or by the laws that apply to ClinicalStudent.com will be made only with your written authorization. If you authorize ClinicalStudent.com to use or disclose your PHI, you may revoke the authorization, in writing, at any time. If you revoke your authorization, ClinicalStudent.com will no longer use or disclose your PHI for the reasons covered by your written authorization; however, ClinicalStudent.com will not reverse any uses or disclosures already made in reliance on your prior authorization.

Contacts

If you have any questions about this notice, please contact:

support@system32.com
(913)608-7604
22405 W 64th Terr
Shawnee, KS
United States of America

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